The health and well-being of your students is a subject that your school undoubtedly takes very seriously. At the heart of this is the collection and sharing of important health and emergency contact data. This information is typically held in paper files or in a central software program with limited access, which creates a wide range of possible problems, including;
  • A limitation on how many people can view the files at one time.
  • A time delay between a medical/health incident and the accessing of the files.
  • The need to create paper copies of the files for teachers/staff to take on excursions, camps and events occurring outside normal school hours. Given that, usually, only one copy is created, it is possible that the files will not be available to a particular teacher/staff member in the event of a medical/health incident if the school group has broken up in to smaller groups.
  • Paper copies taken off the school grounds are also at risk of being misplaced, therefore putting your students' privacy at risk.
The number of school children with a medical condition requiring specific treatment is on the rise, so it is more important than ever that those who are caring for and supervising those children have current, accurate and easily accessible information. Even if there is no specific health condition apparent, having a student's emergency contacts and basic medical information on hand at all times will improve the level of care provided in the event of an incident and possibly reduce the time it takes to implement that care.

Health Minder provides schools with the means to allow all of their teachers and staff to have up to date student emergency contact and health information at their fingertips at all times. A powerful, secure database is linked to a smart phone app. This app is accessed by unique logins that are controlled by authorised school administration staff and it is accessible even if there is no mobile phone network or Wi-Fi coverage. After logging in, your teachers and staff will have access to information about every student, including;
  • ​a photo,
  • parent/guardian contact details,
  • a list of allergies and medical conditions,
  • alerts to important information,
  • a flag function to highlight students with chronic conditions, special requirements etc,
  • an action plan in the event of a medical incident, in either text form, PDF or both,
  • immunisation status,
  • GP, specialist doctor/surgeon and dentist contact details,
  • Medicare and health fund details,
  • blood type,
  • swimming ability,
  • a list of current school groups (camps, excursions etc.) and students who are participating in those groups.
  • the admin dashboard also includes a reminder function for items such as epipen and medication replacement.
Health Minder will eliminate the problems that paper files create. It will allow all teachers and staff members to have access to important information whenever and wherever it is needed. The information is available even if the smart phone does not have a mobile network or internet connection. Only authorised teachers and staff members can access the data. Your administrative staff will create unique and secure user names and passwords which will provide complete security, protecting the privacy of your students. These unique logins will also allow your school to monitor who accesses the data with full, time stamped reporting of the access logs. Users of the app will not be able to edit or delete any of the data, they can only search and view it. Your administration staff will have a web based "dashboard" enabling them to enter, edit and audit student data, create user accounts & access privileges, and run usage reports.
Health Minder contains all students, not just those with a chronic condition.
Unlike some systems, Health Minder contains all students along with their important emergency contact and health information. You control the information entered, not parents/guardians. Systems that contain only some students will actually create more work for admin staff. They will still have to print sheets of paper for most students each time an off campus activity takes place, and they will have the added burden of having to determine which students require a print out and which do not. This will inevitably lead to mistakes being made and an increase in admin hours spent on this task.
Full control over which students your teachers can see in the app.
Your admin staff control exactly which students your teachers can see in the app, on a teacher by teacher basis. Give them full access to all students, or limit them to only certain years, or certain groups, such as particular excursion or camp attendees.
Teachers/Staff health and safety information.
You can choose to use the optional Staff section which will allow you to include the emergency contact and health & safety information about your teachers and staff. You have full control over which app users can see the Staff section and exactly which staff members they see. This is particularly useful for camps and other extended off campus events.
Health Minder will save you time and money.
Sue Crawford from Toowoomba Anglican College and Preparatory School has advised that Health Minder is saving them an average of 5 hours per week because they no longer have to print paper records, and then add handwritten notes, each time their students attend off campus activities. And time is money.
Health Minder is an affordable, secure and easy to use system that will greatly improve the way in which your school cares for its students. For more information, contact us today by completing the form below,
or call us on (03) 9013 7444.
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